VILLAGE OF ORFORDVILLE
Regular Board Meeting
Monday, September 9, 2019 7:00 P.M.
Orfordville Village Hall
Main Board Room
CALL TO ORDER
President Gary Phillips called the meeting to order at 7:00 p.m. Present were President Phillips, Tina Suiter Meyers, Beth Schmidt, Chuck Boyce, Terry Gerber, Nikki Tuffree, and Jason Knox. Also present were Mike Eggleston, Ben Heidemann, Kerry Knutson, Sam Mazzarisi, Lori Mueller, Allie Steinke, Chief Brian Raupp, Sarah Strunz, Nick Todd, and Clerk Sherri Waege.
Clerk Waege verified that on September 6, 2019, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmers & Merchant’s Bank. There were no additions made to the agenda.
Motion by Gerber, seconded by Boyce to approve the minutes of the August 26, 2019 Regular Board Meeting. Motion carried.
CITIZENS WISHING TO BE HEARD
Outside Consumption for Stables for the Grand Opening at 33 Feeds. Chief Raupp explained that he checked with Jason Lee at the State on having the alcohol at both properties. Lee did not feel that alcohol could be consumed off of the licensed premise. Chief Raupp explained that they could have the alcohol outside at the Stables and post signs that say “No Alcohol Beyond this Point” posted so that those in attendance are aware of the boundaries for the consumption. Lori Mueller and Allie Steinke were both present and fine with that option. Motion by Tuffree, seconded by Knox to authorize outside consumption for Lori Muller at Stables Bar & Grill at 721 Genesis Drive to be consumed in the grass area in conjunction with the Grand Opening of 33 Feeds on October 19, 2019 from 2:00 p.m. to 7:00 p.m. Signs defining the area for alcohol consumption must also be posted. Motion carried.
Planning Commission recommendation of the review of the Conditional Use Permit for Sam Mazzarisi for Villa Pizza Bar & Restaurant at 214 Viking Drive. Motion by Knox, seconded by Tuffree to accept the Planning Commission recommendation to revise the Conditional Use Permit for Sam Mazzarisi for Villa Pizza Bar & Restaurant to be allowed outside consumption during fall volleyball leagues on Wednesdays from 5:00 p.m. to 9:00 p.m. and on Sundays from 12:00 noon until 6:00 p.m. until November 3, 2019. Motion carried.
Outside Consumption Request of Kerry Knutson of Knutes Bar & Grill. Kerry Knutson was present and explained that he would like to have the option of hosting private parties outside without having to come to the Village Board for permission as required by Village Ordinance. Knutson further explained that he would like to be able to host private parties, outdoor fish frys, fish boils, Packer parties, and Bike Runs from May-to October. Chief Raupp explained that he spoke to Jason Lee from the state about the request. Chief Raupp further explained that the Village Board has the authority to accommodate the request. Chief Raupp went on to explain that he has some concerns because Orfordville does not have a full time Police Department. Chief Raupp explained that he likes to be aware of the events so an officer is on duty, and would like a schedule of the events. Knutson explained that he is done for the year for outside parties, but would like it pursued for 2020. Chief Raupp suggested that the Police Committee look into it over the winter. No action was taken.
Status of Lot 2 for Mike Eggleston. President Phillips read the timeline of the meetings held for the sale and progress of Lot 2 of the Business/Industrial Park. President Phillips further explained that the Village has given two extensions already as Eggleston has been waiting on plan approval from the State. The latest extension required the building to be complete by July 23, 2019. President Phillips explained that the Village checked with the State and Egglestons Architect about the status of the state approval, and learned that the plans have not yet been submitted to the state for approval. President Phillips explained that Eggleston has told the board many times that the plans were submitted. Eggleston explained that he has been going by what his architect has been telling him. Eggleston further explained that he has had medical issues that have delayed the start of the project. Schmidt explained that she felt that the board has been fair with the extensions and suggested that Eggleston deed the property back to the Village to allow him to deal with things, and encouraged Eggleston to come back to the Village when he was ready. Eggleston agreed that would be best. Motion by Gerber, seconded by Schmidt to start the process to have Lot 2 deeded back to the Village of Orfordville. Roll call vote-Suiter Meyers, Schmidt, Boyce, Gerber, Tuffree, and President Phillips-YES, Knox-NO. Motion carried. Clerk Waege will contact the attorney to start the process.
Pay Request 17 for the Wastewater Treatment Plant Upgrades. Ben Heidemann was present to explain Pay Request 17. Heidemann explained that the project is substantially completed and the contractor is working on the punch list for final completion. Motion by Gerber, seconded by Boyce to approve Pay Request 17 for $137,025.65. Motion carried.
Change Orders for the Wastewater Treatment Plant Upgrades. Heidemann explained that the backup dialer at the Wastewater Treatment Plant is having problems and needed to be upgraded. Heidemann explained that there are three options. Todd preferred Option 1 which was to replace the existing dialer with a new hardwire input 4 channel dialer to utilize the existing phone line for $4,055.00. Motion by Knox, seconded by Tuffree to approve the Change Order to upgrade the existing dialer with a new hardwire input 4 channel dialer for $4,055.00. Motion carried.
Work Directives for the Wastewater Treatment Plant. No discussion held, no action taken.
Substantial Completion Certificate for the Wastewater Treatment Plant Upgrades. Heidemann explained that the plant is ready for the Substantial Completion Certificate for the Wastewater Treatment Plant Upgrades to be approved. Heidemann further explained that the items on the punch list are being addressed. Motion by Gerber, seconded by Knox to approve the Substantial Completion Certificate for Portzen Constructon for the Wastewater Treatment Plant Upgrades. Motion carried.
Purchase of a used John Deere Gator. Todd explained that he has a used John Deere Gator that he would like to purchase. Todd explained that the Gator only has 83 hours on it and is like new. Todd further explained that the Gator would be great for the department so they don’t have to drive the big Ford Trucks all the time. Todd felt it would be an advantage to the Village to put less wear and tear on the big trucks, and that the Gator could be used for all departments. Motion by Tuffree, seconded by Schmidt to purchase the used gator with a plow, trailer, lights, and racks for $16,400.00 Motion carried.
Budget Transfer for the John Deer Gator. Clerk Waege suggested that money be transferred from Garage Salary to Recycling to cover the General Fund portion of the purchase. Motion by Gerber, seconded by Suiter Meyers to approve the transfer of $5,466.00 from Garage Salary (100-00-53610-120-000) to Recycling Repairs Account (100-00-53635-350-000). Motion carried.
DEPARTMENT HEAD REPORTS
Motion by Knox, seconded by Tuffree to approve the Department Head Reports. Motion carried.
Motion by Knox, seconded by Boyce to approve the vouchers for $53,655.70. Motion carried.
Motion by Knox, seconded by Gerber to adjourn at 7:55 p.m. Motion carried.