Regular Board Meeting

Monday, August 12, 2019  7:00 P.M.

Orfordville Village Hall

Main Board Room


                President Gary Phillips called the meeting to order at 7:00 p.m.   Present were President Phillips, Tina Suiter Meyers, Beth Schmidt, Chuck Boyce, Terry Gerber, Nikki Tuffree, and Jason Knox.  Also present were AJ Becker, Ben Heidemann, Kerry Knutson, Sam Mazzarisi, Rose Peterson, Analyse Worachek, Chief Brian Raupp, and Clerk Sherri Waege.


                Clerk Waege verified that on August 8, 2019, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmers & Merchants Bank. There were no additions made to the agenda.


                Motion by Knox, seconded by Boyce to approve the July 22, 2019 and July 29, 2019 minutes.  Motion carried.


                Nikki Tuffree invited the Village Board and those in attendance to the Chamber of Commerce’s first annual Block Party event on Tuesday, August 27, 2019 at 6:00 p.m. at Purdy Park.   Tuffree explained that there will be food vendors there, local businesses, and also first responders and equipment from the Public Works Department.




                Operator Licenses.  Motion by Tuffree, seconded by Knox to accept the Police Committee recommendation to approve operator licenses to expire June 30, 2020 for Cheryl Buroker and Kortni Grenawalt.  Motion carried.

                Pay Request 16 for the Wastewater Treatment Plant Upgrades.  Ben Heidemann was present to explain Pay Request 16.    Heidemann explained that it was a quiet month as far as construction.  Heidemann further explained that a walk through was done and Portzen is working on the punch list from the walk through.   Discussion held on the landscaping work that was done.  Heidemann agreed that it was not quality work and explained that the item will be brought up at the monthly progress meeting on August 13th.   Motion by Tuffree, seconded by Gerber to approve Pay Request 16 for $29,386.14.  Motion carried.

                Change Orders.  Heidemann explained that there were a lot of smaller items that needed to be approved in the amount of $55,044.00.   Heidemann explained that a surplus of approximately $60,000.00 will be left after these change orders.  Motion by Schmidt, seconded by Tuffree to approve the change orders to total $55,040.00.  Motion carried.

                Work Directives.  None.

                Outside Consumption Request for Kerry Knutson.  Kerry Knutson was present to request outside consumption at Knutes Bar & Grill at 206 E. Beloit Street on August 18th from 1:00 p.m. to 6:00 p.m.   Knutson explained that a customer would like to have a 70th birthday party at the new gazebo bar outside.  Knutson added that there will be outside music at the event as well.  Motion by Gerber, seconded by Suiter Meyers to approve the outside consumption request, to include outside music, of Kerry Knutson for Sunday, August 18, 2019 from 1:00 p.m. to 6:00 p.m.   Motion carried.  Knutson explained that he would like to get permission for overall outside consumption when using the new gazebo so he doesn’t’ have to obtain permission every time.     The request will appear on the next agenda for consideration.

                Outside Consumption Request for Sam Mazzarisi.   Sam Mazzarisi and Analyse Worachek were present to request outside consumption for an Octoberfest Event on Sunday, September 29th from 11:00a.m. to 5:00 p.m.   Worachek explained that there will be live music, a car and bike show, German food, and beer outside.  Worachek explained that the events will all take place in the parking lot of Villa Pizza at 214 Viking Drive.    Motion by Gerber, seconded by Suiter Meyers to approve the outside consumption request of Sam Mazzarisi for an Octoberfest Event on Sunday, September 29th from 11:00 a.m. to 5:00 p.m. to include outside music, car & bike show, and food.  Motion carried.

                Closing of the Community Development Block Grant Housing Loan Account.   Clerk Waege explained that she received a request from the Department of Administration to close the account as there is less than $50,000.00 in the account.  Clerk Waege explained that the Revolving Loan Fund Checking Account only has $3.59 in it.  Clerk Waege further explained that the money would become part of the county funds, all future payoffs would also go into the county account.  The Village would be part of the county consortium again for funding.  Motion by Tuffree, seconded by Boyce to close the account and transfer all future activity to Rock County.  Motion carried.

                Fiber Optic Service with Sonic.   AJ Becker from Sonic was present to explain he would like to put fiber optic in the Village.   Becker explained that fiber optic would allow for much faster internet speeds and also allow more customers to hook up.  Becker explained that they would have to run fiber optic underground, in utility easements, which could take two years.  Becker explained that they are currently doing the work in Footville and can start Orfordville in 2020.  Becker provided a sample of an agreement between Sonic and the village for the Village Attorney to review.   No action was taken.  Clerk Waege will get the agreement to the Village Attorney.

                Dog Park.   Rose Peterson was present to discuss the budget for the future dog park in the Village.  The proposed location is behind the Village Hall in the parking area.   The budget includes a four phase plan for blacktop removal, grass seeding, and fencing.  The proposed area would be 38,000 square feet and be an L Shape lot.   Peterson explained that there would be separate areas for the smaller dogs.  Clerk Waege will check with the Village Attorney in regards to what is required of the Village before approval.  Motion by Boyce, seconded by Tuffree to give tentative approval for the dog park, and to obtain future direction and verification from the Village Attorney.   Roll Call Vote-Suiter Meyers, Schmidt, Boyce, Gerber, Tuffree, Knox, and President Phillips-all YES.  Motion carried.


                Motion by Knox, seconded by Gerber to approve the Department Head Reports.  Motion carried.


                Motion by Knox, seconded by Suiter Meyers to approve the vouchers for $59,101.68 (including the voucher for Central States for $11,764.80 and Town & Country Engineering for $11,120.00).  Motion carried.


                Motion by Boyce, seconded by Knox to adjourn at 8:11 p.m.  Motion carried.



                                                                                                                                                                Submitted by,

                                                                                                                                                                Gary Phillips

                                                                                                                                                                Village President


                                                                                                                                                                Sherri Waege

                                                                                                                                                                Village Clerk






Sherri Waege