7.8.19

VILLAGE OF ORFORDVILLE

Regular Board Meeting

Monday, July 8, 2019  7:00 P.M.

Orfordville Village Hall

Main Board Room

CALL TO ORDER

                President Gary Phillips called the meeting to order at 7:00 p.m.  Present were President Phillips, Tina Suiter Meyers, Beth Schmidt, Chuck Boyce, Terry Gerber, Nikki Tuffree, and Jason Knox.  Also present were Issac Morris and his family, Ben Heidemann, Mike Eggleston, Kerry Knutson, Sarah Strunz, Nick Todd, and Clerk Sherri Waege.

AGENDA VERIFICATION

                Clerk Waege verified that on July 5, 2019, copies of the revised agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmers & Merchant’s Bank.

MINUTE APPROVAL

                Motion by Knox, seconded by Boyce to approve the June 24, 2019 minutes.  Motion carried.

CITIZENS WISHING TO BE HEARD

                Mike Eggleston of 612 E. Church Street was present to thank the Police Department for their assistance at June Days.  Eggleston further thanked the Police Department for assisting him with traffic while he was doing cement work downtown.

UNFINISHED BUSINESS

                Resolution R-2019-07 recognizing Issac Morris.   Issac Morris and his family were present.  President Phillips read Resolution R-2019-07 to Issac Morris and congratulated him on his performance at the state track meet, and for being a great representative of the school district and Village.  Motion by Boyce, seconded by Knox to adopt Resolution R-2019-07 to recognize Issac Morris.  Motion carried.

NEW BUSINESS

                Planning Commission Recommendation for outdoor structure for Knutes Bar & Grill.  Kerry Knutson, owner of Knutes Bar & Grill of 206 E. Beloit Street was present to explain that he would like to erect a commercially engineered grain bin gazebo type structure on his cement pad in back.  Knutson further explained that the gazebo would be used as a bar for outside consumption at approved events.  Motion by Tuffree, seconded by Gerber to approve the Planning Commission recommendation to allow Kerry Knutson of Knutes Bar & Grill to erect a grain bin/gazebo type structure on the existing cement pad to be used for outside consumption at approved events.  Motion carried.

                Pay Request 15 for the Wastewater Treatment Plant Upgrades.  Ben Heidemann was present to explain Pay Request 15 for the upgrades.  Motion by Gerber, seconded by Knox to approve Pay Request 15 for $173,321.32.  Motion carried.

                Change Orders for the Wastewater Treatment Plant Upgrades.   Heidemann explained that there were no change orders to approve.  No discussion held, no action taken.

                Work Directives for the Wastewater Treatment Plant Upgrades.  Heidemann explained that there were no work directives to approve.   No discussion held, no action taken.

                Window Replacement at 203 W. Beloit Street.   President Phillips explained that the old windows at 203 W. Beloit Street are leaking and rain is coming inside and running down the wall.    President Phillips explained that the two front windows have been replaced.  Strunz explained that she believes there are six old windows left in the building.    President Phillips explained that he would like to use some of the money from the lot sale to Jason Nehls to purchase the windows.  President Phillips further explained that Mike Ceslock from the Public Works Department can install the windows.  Motion by Gerber, seconded by Knox to replace the remaining old windows at 203 W. Beloit Street using money from the sale of the vacant lot to Jason Nehls.   Motion carried.

                Survey Village Land at the East End of Church Street.   President Phillips explained that there is a developer interested Parcel 6-24-175.902 which is village owned land at the East end of E. Church Street.  President Phillips further explained that he would like to have the land surveyed sooner rather than later.  Motion by Gerber, seconded by Knox to have Parcel 6-24-175.902 surveyed.  Motion carried.

                Fiber Optic with Sonic.  President Phillips explained that AJ Becker couldn’t attend and requested the item to be tabled.  Motion by Knox, seconded by Suiter Meyers to table to the July 22, 2019 meeting.  Motion carried.

DEPARTMENT HEAD REPORTS

                Motion by Knox, seconded by Boyce to approve the Department Head Reports.  Motion carried.

VOUCHERS

                Motion by Knox, seconded by Suiter Meyers to approve the vouchers of $161,467.26.  Motion carried.

ADJOURN

                Motion by Schmidt, seconded by Knox to adjourn at 7:34 p.m.  Motion carried.

                                                                                                                                Submitted by,

                                                                                                                                Gary Phillips

                                                                                                                                Village President

                                                                                                                                Sherri Waege

                                                                                                                                Village Clerk