VILLAGE OF ORFORDVILLE
Regular Board Meeting
Monday, June 10, 2019 7:00 P.M.
Orfordville Village Hall
Main Board Room
CALL TO ORDER
President Gary Phillips called the meeting to order at 7:00 P.M. Present were President Phillips, Tina Suiter Meyers, Beth Schmidt, Terry Gerber, Nikki Tuffree, and Jason Knox. Chuck Boyce arrived at 7:05 p.m. Also present were Mike Eggleston, Lori Mueller, Sarah Strunz, Joe Thompson, Chief Brian Raupp, Karl Stuvengen, Nick Todd, and Clerk Sherri Waege.
Clerk Waege verified that on June 4, 2019, copies of the agenda were delivered to the President and Trustees: and posted at the Village Hall, Library, and the Farmers &Merchant’s Bank. There were no additions made to the agenda.
Motion by Gerber, seconded by Knox to approve the minutes of the May 28, 2019 meeting. Motion carried.
CITIZENS WISHING TO BE HEARD
Mike Eggleston of 612 E. Church Street was present to ask if the Village has had any response in regards to letters sent out regarding residential land development of vacant land. President Phillips explained that there has not been any response yet. Eggleston asked if there were plans for the Village owned land at the end of E. Church Street. President Phillips explained that there are no plans at this time; however, there is potential for a cul de sac at that location.
Carol Luezinger of 305 Olson Drive was present regarding the condition of Olson Drive. Carol Luezinger explained that there is gravel everywhere and that the pot holes are dangerous for kids on their bikes.
Greg Luezinger of 305 Olson Drive was present and explained that he has taken many 55 gallon garbage cans of gravel down to the waste site from the street. Greg Luezinger explained that he should not have to do that as he is retired and has a back problem. Greg Luezinger asked why the Village did not repair Olson Drive a few years ago when streets were paved in the Village. President Philips explained that Olson Drive was in too bad of shape to be sealed, and that the Village can continue to put cold patch on the street for now.
Carol Luezinger explained that she would like the curb at Judy Lechelts put back in. Carol Luezinger explained that there is a gully from the water runoff from the field and felt that the curb would slow the water runoff down.
Greg Luezinger suggested the Village Board members come up to their street to see it.
Carol Luezinger asked what the ordinance is regarding brush pick up. President Phillips explained that there is no ordinance and that it is a convenience that the Village offers. Carol Luezinger asked why the neighbors entire tree was picked up, when everyone else has can only put out a handful of brush. Carol Luezinger asked where the consistency was in brush pick up. Nick Todd, the new Public Works Director, offered to meet with the Luezingers after the meeting for further discussion.
Carol Luezinger asked where the cleanup was along the lot lines in the Village. Carol Luezinger explained that she has rats in her neighborhood due to the neighbors junk in their yard. Carol Luezinger further explained that she complained to Clerk Waege about it and that nothing was done. Clerk Waege explained that she did pass on the concern; however, she does not leave the village hall to handle a rat issue. Carol Luezinger added that she has had to purchase many buckets of rat poison due to the neighbors junk in the yard.
Pay Request 14 for the Wastewater Treatment Plant Upgrades. Joe Thompson from Town & Country Engineering was present to explain Pay Request 14. Thompson further explained that they had a problem at the plant because a fuse blew which stopped the pumps. Part of the plant was flooded and the situation is being looked into. Thompson also explained that the septic receiving tank is not as in good as shape as was thought. Nick Todd explained that he would like to research if there is a use for a new tank before the village invests any money. Motion by Gerber, seconded by Schmidt to approve Pay Request 14 for $97,082.28. Motion carried.
Change Orders for the Wastewater Treatment Plant Upgrades. Thompson explained that there were no change orders. No action taken.
Work Directives for the Wastewater Treatment Plant Upgrades. Thompson explained that the gas detection equipment was not included in the contractors bid. Motion by Tuffree, seconded by Knox to approve the Work Directive for the gas detection equipment for $3,087.00. Motion carried.
Thompson explained that the gate at the west entrance (Brodhead Street) needs to be replaced. Thompson had a price for a swing gate of $4,740.00 and also a manual rolling gate for $5,886.00. Todd explained that currently the village has the manual rolling gate. Motion by Schmidt, seconded by Boyce to approve the Work Directive for a rolling gate for $5,886.00. Motion carried.
Thompson explained that the overall contingency and unused allowance totals approximately $140,000.00 after the Work Directives.
License Renewals: Clerk Waege explained that she does not have the background checks back yet from the state. Motion by Knox, seconded by Gerber to table the following to the June 24, 2019 meeting: CLASS “A” FERMENTED MALT BEVERAGE AND CLASS “A INTOXICATING LIQOUR LICENSE “Jonathan M. Onsgard (Agent) of 505 Rimrock Road, Janesville, Wisconsin for premises known as The Station at 616 W. Beloit Street, and Dolgencorp,LLC, Imran Khan-Agent of 1330 O’Keefe Ave, Apt 105, Sun Prairie, Wisconsin for premises known as Dollar General at 507 N. Main Street; CLASS “B” FERMENTED MALT BEVERAGE LICENSE to Gordon Nelson of 407 S. Wright Street, Orfordville, Wisconsin for premises known as K’s Outback Café at 313 W. Brodhead Street and Gustavo Guzman Rodriquez of 1264 Porter Avenue, Beloit, Wisconsin for premises known as Taqueria Guzman of 100 E. Spring Street; CLASS “B” FERMENTED MALT BEVERAGE AND CLASS “B INTOXICATING LIQUOR LICENSE” to Kerry Knutson of 417 W. Centre Street, Footville, Wisconsin for premises known as Knutes Bar & Grill at 206 E. Beloit Street, Lori Mueller of 3008 6th Avenue, Monroe, Wisconsin for premises known as Stables Bar & Grill LLC at 717 Genesis Drive, and Salvatore Mazzarisi of 605 E. Rime Street, Orfordville Wisconsin for premises known as Villa Pizza & Family Restaurant at 214 Viking Drive. Motion carried.
Temporary Class “B” Fermented Malt Beverage License for the American Legion for June Days. President Phillips asked if the Certificate of Insurance was provided. Clerk Waege verified that it was. Mike Eggleston was present to explain that Viking Youth Baseball and Softball was going to help run the second service area for beer which will be located near the village owned shed at Purdy Park on the third base line side of the diamond. Chief Raupp explained that he can get six hurdles to designate an area for the second alcohol service area. The hurdles will have signs explaining that alcohol can only be consumed in the designated area. President Phillips explained that they will have to have a licensed operator there to oversee the serving. Clerk Waege advised Eggleston of who the four licensed operators are from last year. Clerk Waege further explained that other licensed operators in the village can oversee the second service area. Motion by Gerber, seconded by Tuffree to grant a Temporary Class “B” Fermented Malt Beverage License to American Legion Post 209 for the annual June Days Celebration at Purdy Park June 13-16, 2019. Motion carried.
Eggleston explained that the Commander booked a band for Sunday afternoon that has a younger following. The band will be set up outside of the main beer tent area.
Outside Consumption Request of Lori Mueller. Lori Mueller, owner of Stables Bar & Grill at 717 Genesis Drive, was present to request permission for outside consumption for two events. The first event is a motorcycle Poker Run. Mueller explained that there will be two different groups arriving at different times. The second event is on September 14th. Mueller explained the event is a motorcycle group that is doing a fundraiser for the Madison V.A. that will include live music, food and raffles. Motion by Knox, seconded by Gerber to approve the outside consumption request of Lori Mueller, of Stables Br & Grill at 717 Genesis Drive, to have outside consumption in the parking lot, which will not be required to be fenced, on July 13th from 11:00 a.m. to 6:00 p.m.; and also to approve the outside consumption request of Lori Mueller of Stables Bar & Grill at 717 Genesis Drive, for September 14, 2019, to have outside consumption from 2:00 p.m. to 7:00 p.m. in the parking lot area, which will not be required to be fenced. Motion carried.
DEPARTMENT HEAD REPORTS
Motion by Knox, seconded by Tuffree to approve the Department Head Reports. Motion carried.
Motion by Knox, seconded by Boyce to approve the vouchers for $40,873.15. Motion carried.
Motion by Meyers, seconded by Schmidt to go into closed session at 7:39 p.m. pursuant to Wisconsin State Statutes 19.85(1) (e) to deliberate or negotiate the purchase of public properties, the investing of public funds, or to conduct other specified public business whenever competitive or bargaining reasons require a closed session-specifically to negotiate the sale price for the vacant lot at the corner of N. Wright Street and E. Spring Street which is owned by the Village. Roll Call Vote-Meyers, Schmidt, Boyce, Gerber, Tuffree, Knox, and President Phillips-all YES. Motion carried.
Reconvene into Open Session. Motion by Tuffree, seconded by Knox to reconvene into Open Session at 8:03 p.m. Roll Call Vote- Meyers, Schmidt, Boyce, Gerber, Tuffree, Knox, and President Phillips-all YES. Motion carried.
Motion by Gerber, seconded by Boyce to sell the vacant lot at the corner of N. Wright Street and E. Spring Street, that is owned by the Village, to Jason Nehls for $10,500.00 and to have Clerk Waege have the surveyor add the grass strip alongside the parking lot to the parcel to sell. Roll Call Vote-Meyers, Schmidt, Boyce, Gerber, Tuffree, and Knox-YES, President Phillips-ABSTAIN. Motion carried.
Motion by Gerber, seconded by Knox to adjourn at 8:04 p.m. Motion carried.