VILLAGE OF ORFORDVILLE
Regular Board Meeting
Monday, May 13, 2019
Orfordville Village Hall
303 E. Beloit Street
Main Board Room
CALL TO ORDER
President Gary Phillips called the meeting to order at 7:00 p.m. Present were President Phillips, Tina Meyers, Beth Schmidt, Chuck Boyce, Terry Gerber, Nikki Tuffree, and Jason Knox. Also present were Kevin Kawula, Joe Thompson, Brian Raupp, Sarah Strunz, Karl Stuvengen, Nick Todd, and Clerk Sherri Waege.
Clerk Waege verified that on May 10, 2019, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and The Farmers & Merchant’s Bank.
Motion by Gerber, seconded by Knox to approve the minutes of the Regular Board Meeting of April 22, 2019; and Special Board Meetings of April 25, 2019 and May 9, 2019. Motion carried.
CITIZENS WISHING TO BE HEARD
BOARD OF REVIEW
Motion by Gerber, seconded by Knox to meet to adjourn Board of Review until June 19, 2019 from 6:00 p.m. to 8:00 p.m. Motion Carried.
Operator Licenses. Motion by Tuffree, seconded by Schmidt to accept the Police Committee recommendation to grant Operator Licenses to expire June 30, 2020 to Garret Maizonet and James Rebman. Motion carried.
Pay Request 13 for the Wastewater Treatment Plant Upgrades. Joe Thompson from Town & Country Engineering was present to explain Pay Request #13 for $215,900.48. Thompson updated the board on the status of the project explaining that all equipment is installed and that the plant is operating on the new service. Thompson further explained that the generator is working properly as the backup. Thompson advised the board that the project is nearing completion and that they will be finalizing landscaping and smaller items during the summer. Motion by Knox, seconded by Gerber to approve Pay Request #13 for $215,900.48. Motion carried.
Change Orders for the Wastewater Treatment Plant Upgrades. There were no change orders.
Work Directives for the Wastewater Treatment Plant Upgrades. Thompson was present to explain six work directives. Thompson further explained that the village has used up all the Rural Development Grant Money and that these work directives would be covered by the remaining grant money.
1. Motion by Gerber, seconded by Meyers to approve Change Order 53 to add a yard light, pole, concrete base, conduit and wire per RFI #72 for $6,965.00. Motion carried.
2. Motion by Schmidt, seconded by Meyers to approve Change Order Request 9R3 to add a high blower discharge temperature switch to shut down the blower and trigger an alarm light at the MCC bucket and a SCADA alarm per RFI#13R3 for $16,719.00. Motion carried.
3. Motion by Gerber, seconded by Boyce to approve Change Order Request 61 to add GWB walls in room 206 office per RFI #79 for 6,687.00. Motion carried.
4. Motion by Tuffree, seconded by Boyce to approve Change Order Request 50R2 for Structure 15, to apply epoxy injections to seal joints and noticeable entrance points, sandblast and coat with 2 costs of epoxy to help prevent the building from taking in water at a cost not to exceed $10,789.00. Motion carried.
5. Motion by Schmidt, seconded by Knox to approve Change Order Request 62 to replace the existing wet well transducer and transmitter sensor per RFI#78 at the cost of $5,012.00. Motion carried.
6. Motion by Knox, seconded by Gerber to approve Change Order Request 63 to replace the existing high and low level float switches per RFI#78 at the cost of $2438.00. Motion carried.
Class B Fermented Malt Beverage License for Gustavo Guzman Rodriguez for Taqueria Guzman at 100 E. Spring Street. Clerk Waege explained that the background check is not back yet. No action taken.
Swan Creek Restoration Area. Kevin Kuwala was present to explain that he would like to continue maintaining the area so he can document the fish and wildlife in the area. President Phillips explained that he would like to improve drainage by mowing the sides and removing the saplings that have grown up. Todd asked if the silt build up could contribute to the flooding issues on W. Brodhead Street. Stuvengen explained that the flooding on W. Brodhead Street is a result of flooding further down the stream. Phillips explained that the area needs to be maintained so the flow of the ditch is not impeded. Todd explained that the outfalls are full of silt and need to be cleaned out. Kuwala requested a month to remove the brush, saplings, and the silt at the outfalls. No action was taken.
Taxation Agreement with Rock County. Clerk Waege explained that the county has reviewed their expenses for tax collection and increased the cost to .75 cents per parcel. Motion by Tuffree, seconded by Gerber to approve the new Tax Collection Agreement with Rock County. Motion carried.
Resolution R-2019-05. Chief Raupp reviewed the history of National Police Week and Peace Officers Memorial Day. Motion by Gerber, seconded by Meyers to adopt Resolution R-2019-05 to recognize May 12-18 2019 as National Police Week and May 15th as Peace Officers Memorial Day. Motion carried.
Participation in the Rock County Home Consortium. Motion by Tuffree, seconded by Knox to continue participation in the Rock County Home Consortium which provides assistance to low income families for home improvements and also down payment assistance. Motion carried.
Tree Damage at 609 Colby Drive. Stuvengen explained that there was damage to Christmas Tree Lights, an eaves trough, basketball backboard, and driveway by the private contractor that the Village hired for tree removal at 607 Colby Drive. Discussion held on who is responsible to pay for the damages. Motion by Tuffree, seconded by Schmidt to send a letter to the property owner at 609 Colby Drive to recommend they request reimbursement from the contractor that was hired by the Village. Motion carried.
DEPARMENT HEAD REPORTS
President Phillips asked Stuvengen how long the two tree services will park on the Village Property. President Phillips explained that he thought it was initially for two weeks, and it has been at least three months. Stuvengen explained that the contractor normally parks at the Alliant Substation on Townline Road, and cannot park there due to construction there. President Phillips explained that he would like Stuvengen to advise them to relocate after the end of May. President Phillips further explained that the Village does not allow tax payers to park their private property on the village lot for a long period of time, and does not feel that an outside contractor should be doing it for this amount of time. Motion by Knox, seconded by Gerber to approve the Department Head Reports. Motion carried.
Motion by Gerber, seconded by Tuffree to approve the Vouchers for $60,255.01. Motion carried.
Motion by Knox, seconded by Schmidt to adjourn at 8:26 p.m. Motion carried.