VILLAGE OF ORFORDVILLE
Regular Board Meeting
Monday, February 11, 2019 7:00 P.M.
Orfordville Village Hall
Main Board Room
CALL TO ORDER
President David Olsen called the meeting to order at 7:00 p.m. Present were President Olsen, Beth Schmidt, Gary Phillips, Terry Gerber, and Jason Knox. Also present were Attorney Michael Oellerich, Ben Heidemann, Heidi Melton, Chief Brian Raupp, Karl Stuvengen, and Clerk Sherri Waege. Absent was Dan Bartelt.
Clerk Waege verified that on February 8, 2019, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmers & Merchant’s Bank. There were no additions made to the agenda.
CITIZENS WISHING TO BE HEARD
Request to limit parking in front of 106 N. Center Street. Heidi Melton was present to explain that there are two spaces directly in front of her business, one regular space and one handicapped accessible space. Melton explained that the regular space is often used for long term parking which presents a challenge for her clients who may not be able to walk well. Stuvengen explained that the Village still has the sign from when it was one hour parking from 7:00 a.m. to 7:00 p.m. Melton further explained that the municipal parking lot is a challenge to use because it is difficult to plow, as many of the vehicles do not leave. Motion by Schmidt, seconded by Phillips to limit the parking in front of 106 N. Center Street for one hour between the hours of 7:00 a.m. and 7:00 p.m. Motion carried.
Sale of Vacant Lot on the Corner of N. Wright and E. Spring Street. Attorney Oellerich explained that state statutes allow the Village to sell the lot thru any reasonable avenue they choose. Discussion held on surveying off the grass portion of the lot to sell. Motion by Gerber, seconded by Knox to authorize the clerk to have Combs & Associates survey the grass portion of the lot off. Motion carried.
Pay Request #10 for the Upgrades to the Wastewater Treatment Plant. Ben Heidemann was present to explain Pay Request #10. Heidemann explained that Portzen has been working on the administration building, painting, and getting the tertiary filters ready for painting. Heidemann explained that the weather has delayed progress in January. Motion by Phillips, seconded by Schmidt to approve Pay Request #10 for $161,350.48. Motion carried.
Change Orders for the Upgrades to the Wastewater Treatment Plant. Heidemann explained that he had prices from Portzen Construction. Heidemann had three prices: the option for shingles was $43,053.00, the option for metal roof for $100,579.00, and a third option for a metal roof for $95,934.00. Motion by Schmidt, seconded by Phillips to approve the change order option 30RI for shingles for $43,053.00. Motion carried.
Work Directives for the Wastewater Treatment Plant. Heidemann explained that one of the rooms had drywall that didn’t meet up in the corner with the other wall. Motion by Phillips, seconded by Schmidt to approve the Work Directive 43R1 to repair the drywall and vapor barrier from when the building was originally built. Motion carried.
Heidemann explained that the bid did not include painting the masonry block walls and drywall celling in Storage Room 204, painting the masonry block walls and ceiling in the Tertiary Filter Room 209, Work Room 211, and Pump Room 212 in Structure 20. Motion by Gerber, seconded by Schmidt to approve Work Directive 47R1 to do the additional painting in Room 204, 209, 211, and 212 for a cost not to exceed $9,040.00. Motion carried.
Purchase New Copier. Clerk Waege explained that she met with her salesman from Gordon Flesch about the existing copier. The maintenance agreement for the existing copier will be going up in March, due to the age of the copier. Clerk Waege explained that the monthly maintenance agreement fee will be $153.87, based on the average copies used last year. Clerk Waege explained that the Village can purchase a new copier, with a lease to own option, for less money per month. The Canon C3525i II would have a projected monthly maintenance agreement cost of $140.74, based on copies used last year. The Cannon C3530i II would have a projected monthly maintenance agreement cost of $163.21. Clerk Waege explained that it is the same machine, the difference is that the more expensive copier copies 5 more copies a minute. Motion by Gerber, seconded by Schmidt to purchase the C3525i II with the lease to own option through Gordon Flesch. Motion carried.
DEPARTMENT HEAD REPORTS
Schmidt thanked the Public Works Department for the good job they have done keeping the Village Streets clean. Chief Raupp agreed and explained that he felt our streets were in excellent shape compared to others he has been on. Motion by Knox, seconded by Gerber to approve the Department Head Reports. Motion carried.
Motion by Gerber, seconded by Knox to approve the Treasurer Reports for January. Motion carried.
Motion by Phillips, seconded by Schmidt to approve the vouchers for General Fund for $40,758.11 (including $$10,457.60 for Central States and $12,894.00 for the Municipal Property Insurance) Motion carried.
Motion by Phillips, seconded by Knox to adjourn at 7:30 p.m. Motion carried.