VILLAGE OF ORFORDVILLE
Regular Board Meeting
Monday, January 28, 2019 7:00 P.M.
Orfordville Village Hall
Main Board Room
CALL TO ORDER
President David Olsen called the meeting to order at 7:00 p.m. Present were President Olsen, Dan Bartelt, Beth Schmidt, Gary Phillips, and Terry Gerber. Also present were Attorney Michael Oellerich, Chief Brian Raupp, Mike Eggleston Sr., Mike Eggleston Jr., Karl Stuvengen, and Clerk Sherri Waege. Absent was Jason Knox.
Clerk Waege verified that on January 25, 2019, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmer’s & Merchant’s Bank. There were no additions made to the agenda.
Motion by Phillips, seconded by Gerber to approve the minutes of the January 14, 2019 Regular Board Meeting. Motion carried.
CITIZENS WISHING TO BE HEARD
Request of Heidi Melton to restrict parking in front of 106 N. Center Street. Melton was not present. Motion by Gerber, seconded by Phillips to table to the February 11, 2019 meeting. Motion carried.
Contract for Single Audit as required for the USDA Rural Development Funding. Clerk Waege explained that the cost of the audit is grant eligible. Clerk Waege further explained that the auditor can do the second contract late this summer, so it too can be grant eligible. Motion by Schmidt, seconded by Bartelt to approve the contract with James Frechette for the Single Audit as required for the USDA Rural Development Funding. Motion carried.
Public Works Committee Recommendation to amend Chapter 304 to restrict angle parking in the 100 block of E. Spring Street. Phillips explained that the tenant parking has caused parking problems for the business customer parking in the 100 block of E. Spring Street. Phillips explained that the tenants are using the angle parking instead of the municipal parking lot in the back. Stuvengen explained that Village Ordinance allows snow parking in the angel parking of the 100 block of E. Spring Street. Motion by Gerber, seconded by Phillips to restrict the parking in the 100 block of E. Spring Street to not allow parking between 12:00 a.m. midnight and 6:00 a.m., and to remove Ordinance 304-27 B which allowed for parking on the angle parking on the south side of 100 E. Spring Street. Motion carried.
Public Works Committee Recommendation to paint the base/stem of the water tower. Motion by Bartelt, seconded by Gerber to accept the Public Works Committee recommendation to have Water Tower Clean & Coat paint the stem/base of the water tower for $11,500.00. Motion carried.
Use of Village Property for the downtown Art Walk on April 20, 2019. Phillips explained that Rose Peterson from Life In Pink Photography is planning an art walk downtown on April 20, 2019. Phillips further explained that vendors will need to set up on the vacant lots downtown, one which is owned by the Village. Motion by Gerber, seconded by Phillips to allow the use of vacant lots owned by the Village downtown to be used for the Art Walk on April 20, 2019. Motion carried.
Repairs for Well #2. Stuvengen explained that a leak was discovered back in October underground at Well #2. Stuvengen explained that the Village has been using Well #3; however, Well #2 is available in the event of a fire. Stuvengen further explained that Portzen Construction will insert an iron main or sleeve inside the existing leaking main which is from before World War II. Motion by Phillips, seconded by Schmidt to approve the bid from Portzen Construction to repair Well #2 for $16,190.00. Motion carried.
Sale of Village Owned Land at the corner of N. Wright Street and E. Spring Street. Discussion held on if the land was needed by the Village. The original intent of the land was to build a library and village hall on, which is no longer a need. Discussion held on separating and keeping the parking lot portion of the property. Clerk Waege gave Attorney Oellerich a copy of the Surplus Property ordinance at the meeting. Attorney Oellerich requested the item to be tabled to allow time to review the ordinance. Motion by Phillips, seconded by Gerber to table to the February 11, 2019 meeting. Motion carried.
Status of Lot 2 of the Business Park. Mike Eggleston Sr and Mike Eggleston Jr were present regarding the status of the lot. Attorney Oellerich explained that the original Developers Agreement required Eggleston to commence work on the lot within six months of purchase, which would be July 2018. In May of 2018, Eggleston requested the time limit be extended to January 2019 to commence the work, which was agreed to. Eggleston Sr. explained that he has not been able to start due to health concerns in 2018. Motion by Gerber, seconded by Phillips to extend the deadline to start the project to July 26, 2019. Motion carried.
Phillips asked about the voucher for Aerial Work Platforms. Phillips explained that the second bill brings the total to $3,400.00 for putting up and taking down the Christmas lights. Stuvengen explained that he likes to have the lift on hand in case there bulbs burn out, or there is a problem with the Christmas decorations. President Olsen suggested that Stuvengen get a fee schedule so he is aware of the cost of the lift rental. Clerk Waege reviewed the invoice and explained the daily, weekly, and monthly fee schedule. Phillips suggested Stuvengen to look at other options that are more cost effective. Motion by Bartelt, seconded by Schmidt to approve the vouchers for $22,297.95. Motion carried.
Motion by Phillips, seconded by Schmidt to go into closed session at 7:47 p.m. pursuant to Wisconsin State Statutes 19.85(1) (g) to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved-specifically the contract violation with Rise Broadband. Roll Call Vote-Bartelt, Schmidt, Phillips, Gerber, and President Olsen-all YES. Motion carried.
Reconvene. Motion by Bartelt, seconded by Phillips to reconvene into Open Session at 8:03 p.m. Motion carried. No action was taken on items discussed in closed session.
Motion by Gerber, seconded by Phillips to adjourn at 8:05 p.m. Motion carried.