VILLAGE OF ORFORDVILLE
Regular Board Meeting
Monday, January 19, 2019 7:00 P.M.
Orfordville Village Hall
Regular Board Meeting
CALL TO ORDER
President David Olsen called the meeting to order at 7:00 p.m. Present were President Olsen, Dan Bartelt, Beth Schmidt, Gary Phillips, Terry Gerber, and Jason Knox. Also present were Chuck Boyce, Mike Eggleston, Ben Heidemann, Alexander Rucker, Russell Rucker, Nikki Tuffree, Matt Vike, Karl Stuvengen, and Clerk Sherri Waege.
Clerk Waege verified that on January 11, 2019, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmers & Merchant’s Bank. There were no additions made to the agenda.
Motion by Knox, seconded by Gerber to approve the December 10, 2018 minutes. Motion carried.
CITIZENS WISHING TO BE HEARD
Matt Vike of 108 S. Wright Street was present regarding his sump pump draining into the street. Vike explained that he received the email on Friday advising the residents that they can’t discharge into the street. Vike explained that the water can’t get to the storm drain because there are leaves blocking the storm drain. Vike further explained that he discharges his water into the street because his yard would be flooded. President Olsen explained that the ordinance does not allow discharge into the street due to the fact that it causes problems with ice. Vike asked how he can get the ordinance changed. Bartelt explained that he would put it on the February Public Works Agenda.
Police Committee Recommendation to amend Ordinance 272 regarding placing items to the curb for bulk pick up. President Olsen explained that Chief Raupp brought the subject up due to complaints on large amounts of trash being put out for bulk pick up ahead of time. President Olsen explained that at times, the trash can sit at the curb for a month at a time before it is picked up. Motion by Gerber, seconded by Schmidt to approve the Police Committee recommendation to amend Chapter 272 of the Village Ordinance to state that “items for bulk pick up cannot be placed to the curb sooner than 7 days before the bulk pick up date.” Motion carried.
Police Committee Recommendation to allow Chief Raupp to work part time for the City of Brodhead. Motion by Phillips, seconded by Bartelt to allow Chief Raupp to work part time for the City of Brodhead. Motion carried.
Ballot Placement for the April 2019 Spring Election. President Olsen drew the names for Village Trustee for 2019. The names will appear in the following order: 1.Beth Schmidt, 2. Alexander Rucker, 3. Nikki Tuffree, and 4. Chuck Boyce. Clerk Waege will forward the names to the Rock County Clerk for the April ballot.
Pay Request #9 for Wastewater Treatment Plant Upgrades. Ben Heidemann was present from Town & Country Engineering. Heidemann explained that the upgrades are between 60 and 70 % complete. Heidemann further explained that Pay Request #9 will use of the rest of the Clean Water Fund Grant, which leaves approximately $70,000.00 left needed to fund his pay request. Heidemann explained that Rural Development Grant is responsible for the rest of the project; however, the funds are not available until the Government Shutdown is over. Clerk Waege explained that there is money in the checking account to cover the balance due for this pay request. Motion by Schmidt, seconded by Phillips to approve Pay Request #9 for the amount of $314,067.82 and to have the Village cover the balance due after the Clean Water Fund Grant monies are applied, as long as the Village gets reimbursed when the government shut down is over. Motion carried.
Change Orders for the Wastewater Treatment Plant Upgrades. There were no change orders to discuss. No discussion held, no action taken.
Work Directives for the Wastewater Treatment Plant Upgrades. There were no work directives to discuss. No discussion held, no action taken.
Amend Chapter 304 regarding limited parking request of Heidi Melton in front of 106 N. Center Street. Clerk Waege explained that Melton was not able to attend. Motion by Schmidt, seconded by Phillips to table to the January 28, 2019 meeting. Motion carried.
Tractor Pull Request of the American Legion. Mike Eggleston was present on behalf of the American Legion to request permission to hold the antique tractor pull on Church Street in front of Purdy Park for the annual June Days Celebration. Eggleston explained that last year they couldn’t do the pull because the street was recently sealed. Stuvengen explained that he spoke with George from Fahrner Asphalt and George told him it would be fine to do this year. Motion by Schmidt, seconded by Knox to allow American Legion Post 209 to have the antique tractor pull on Church Street near Purdy Park for the annual June Days Celebration. Motion carried.
Rural Development Single Audit. Clerk Waege explained that a single audit is required when you receive $500,000.00 or more in federal loans and grants. The Village will be required to have an audit for 2018 and 2019. Village Auditor Jim Frechette provided a proposal for the Single Audit for 2018. Discussion held on if the audit cost is grant eligible, and if so, could the contract be for two years so it can be submitted while grant money is available. Clerk Waege will check with the auditor and engineer to see if the audit can be for two years and if it is eligible for grant funding. Motion by Phillips, seconded by Knox to table to the January 28, 2018 meeting. Motion carried.
Resolution R-2019-01. Motion by Phillips, seconded by Schmidt to adopt Resolution R-2019-01 setting 2019 employee wages. Motion carried.
Resolution R-2019-02. Motion by Gerber, seconded by Bartelt to adopt Resolution R-2019-02 which sets an impound fee for vehicles impounded by the Police Department at $20.00 a day. Motion carried.
DEPARTMENT HEAD REPORTS
Stuvengen explained that he talked to Asphlund Tree Removal Service and that they will be parking their equipment by the shed behind the Village Hall for a couple weeks. Motion by Knox, seconded by Gerber to approve the Department Head Reports. Motion carried.
Motion by Bartelt, seconded by Schmidt to approve the Treasurer Reports. Motion carried.
Motion by Gerber, seconded by Phillips to approve the vouchers for $149,682.02. Motion carried.
Motion by Knox, seconded by Gerber to adjourn at 7:38 p.m. Motion carried.