106 North Center Street 
PO Box 409 
Orfordville, WI 53576 
Phone: 608-879-2004 
Fax: 608-879-2022 
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Village Board Meeting Minutes

Village Board Minutes/Agenda Archive

Village Board Meeting Minutes are not official until approved by the Village Board.
For official copies of Village Board Minutes please contact the Village Clerk.


August 25, 2014

VILLAGE OF ORFORDVILLE Regular Board Meeting Monday, August 25, 2014 7:00 P.M. Orfordville Village Hall CALL TO ORDER President David Olsen called the meeting to order at 7:00 p.m. Present were Gary Phillips, Kathy Schindler, Dale Peterson, Kurt Fullmer, Beth Schmidt, Russell Rucker, and President Olsen. Also present were Parkview Superintendent Steve Lutzke, Jeff Lund from Parkview, Tim & April Gorog, and Clerk Sherri Waege. AGENDA VERIFICATION Clerk Waege verified that on August 22, 2014, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmer’s & Merchant’s Bank. There were no additions made to the agenda. MINUTE APPROVAL Motion by Rucker, seconded by Fullmer to approve the minutes of the Regular Board Meeting of August 11, 2014. Motion carried. CITIZENS WISHING TO BE HEARD None. UNFINISHED BUSINESS None. NEW BUSINESS Planning Commission recommendation to vacate a portion of School Street. Superintendent Steve Lutzke was present to explain that a portion of the new addition at 405 W. Beloit Street, the existing elementary school, will be a conflict with the dedicated portion of School Street which was never developed. Fullmer explained that the West portion of School Street was previously vacated at the request of Claude Klund. Motion by Rucker, seconded by Schmidt to accept the Planning Commission recommendation to approve the request from Parkview School District to vacate the remaining portion of School Street. Motion carried. Planning Commission recommendation to vacate easements for the school addition. Lutzke explained that utilities will have to be relocated to accommodate the addition at the existing elementary school. Motion by Fullmer, seconded by Rucker to accept the Planning Commission recommendation to vacate the utility easements necessary to accommodate the construction at 405 W. Beloit Street, the existing elementary school. Motion carried. Request of Parkview School District for handicapped parking on W. Beloit Street/Highway 213. Jeff Lund was present and explained that they would like to have a handicapped stall closer to the temporary entrance during construction at 405 W. Beloit Street. Much discussion held on having a handicapped stall on the state highway, near the cross walk and bus loading zone. Lutzke explained that there is one space down in the temporary parking which is the opposite end from the entrance to the building, which could be a hardship. Lutzke further explained that there is handicapped parking at the high school. Discussion held on dealing with snow and winter parking ordinances on the state highway. Those present thought it would be best if the stall was near the tennis courts and garage area at the park as it would be closer to the entrance. Lund explained that the school will be keeping that area clean of snow and ice during the winter as it will be the main walkway for the teachers to get to the school, as well as the walkway to the park for recess. No action was taken on the request for W. Beloit Street/Highway 213. Request to be on the business sign. Clerk Waege explained that there was a request to be on the sign for a business located in a home just outside the village limits. Motion by Fullmer, seconded by Phillips to allow Carrisa Wendt to purchase a spot on the sign for her photography business. Motion carried. Request of Tim & April Gorog to exceed the three dog limit. April Gorog was present and explained that they purchased a home on E. Rime Street two weeks ago. Gorog explained that after they closed on the house, she came to the Village Hall to ask about licensing her dogs and found out that there is a three dog limit. Gorog explained that she has four dogs of her own and one that she is keeping for her daughter. Her daughter will be moving up here and eventually take her dog back. Gorog further explained that they lived in a one room motel with the five dogs for a month while waiting for the house closing and never had any problems. Gorog explained that they have a fence for the dogs which only go outside to go to the bathroom, she further explained that they are out there with the dogs when they are out. Gorog further explained that she views the dogs as her children and all the dogs are neutered and current on their shots. Phillips explained that he agrees that it would be hard to pick a dog to get rid of, and normally doesn’t agree with exceeding the limit. Schindler explained that she looked at the Fort Worth website and there were no restrictions on dogs; however, there were on the Janesville, City and Town of Beloit websites. President Olsen recommended that the limit be listed on the village website. Motion by Fullmer, seconded by President Olsen to allow the Gorog’s to exceed the three dog limit by having the existing five dogs, and to require that they comply with the three dog limit when they are back down to three dogs. Roll Call Vote- Peterson and Rucker-NO, Phillips, Schindler, Fullmer, Schmidt, and President Olsen-YES. Motion carried. Plans for 303 E. Beloit Street. Discussion held on scheduling committee meetings to proceed with the plans for 303 E. Beloit Street. President Olsen recommended that we have at least two a month. The September committee meetings will be held on September 15th and September 29th at 303 E. Beloit Street. Clerk Waege will post the agendas ahead of time. VOUCHERS Motion by Fullmer, seconded by Schmidt to approve the vouchers for General Fund for $9,615.36. Motion carried. ADJOURN Motion by Fullmer, seconded by Peterson to adjourn at 8:00 p.m. Motion carried. Submitted by, David Olsen Village President Sherri Waege Village Clerk



August 11, 2014

VILLAGE OF ORFORDVILLE Regular Board Meeting Monday, August 11, 2014 7:00 P.M. Orfordville Village Hall CALL TO ORDER President David Olsen called the meeting to order at 7:00 p.m. Present were President Olsen, Gary Phillips, Kathy Schindler, Dale Peterson, Kurt Fullmer, Beth Schmidt, and Russell Rucker. Also present were Sheila DeForest, Chynna Haas, Building Inspector Greg Klemko, Parkview School Superintendent Steve Lutzke, Parkivew Building and Grounds Director Jeff Lund, Parkview JP Cullen Representative Tom Pertzborn, Officer Nate Olson, Chief Dave Wickstrum, Karl Stuvengen, and Clerk Sherri Waege. AGENDA VERIFICATION Clerk Waege verified that on August 8, 2014, copies of the agenda were delivered to the President and Trustees; and posted at the Village Hall, Library, and the Farmer’s & Merchant’s Bank. There were no additions made to the agenda. MINUTE APPROVAL Motion by Fulmer, seconded by Schmidt to approve the minutes of the July 28, 2014 Regular Board Meeting. Motion carried. CITIZENS WISHING TO BE HEARD Sheila DeForest was present to introduce herself to the Village Board. DeForest explained that she is a candidate for Assembly for the Primary Election on Tuesday. DeForest also explained that she serves on the Beloit City Council, and hasn’t been able to attend the Village’s meeting as they often coincide with Beloit’s meetings. DeForest explained that she is a member of Neighbors Helping Neighbors in Orfordville and also volunteers for the Churches United for People (CUP) at the Orfordville Lutheran Church. President Olsen thanked her for attending. UNFINISHED BUSINESS None. NEW BUSINESS Temporary Parking Arrangements with Parkview School District to Accommodate Construction. Jeff Lund explained that the existing parking areas will be fenced in for construction. A new bus plan had to be developed that will be shared with the parents prior to school starting. Lund further explained that the north side of Highway 213 will be used for bus parking for kids to get on and off the bus. Lund further explained that the south side of Highway 213 will be used for drop off of the kids. Steve Lutzke explained that they do something similar in Footville and it works well. Lutzke also reminded the board that it is a temporary situation to accommodate the construction. Lund explained that there will be a crossing guard to watch the kids as they cross the street. Lund further explained that the school will paint the curb on the Southside yellow, so parents cannot park there. Lund further explained that they have five busses in the mornings and three in the afternoon that will be parked in the loading and unloading area. Lund also explained that they will pour cement pads for the students to use when they are getting on and off the bus. Lund further explained that they had the buses in front of the school and there is plenty of room for the five buses. Rucker asked how many kids would be dropped off and in the area. Lutzke said before the construction, he would estimate 100 kids that use the cross walk area. That number could increase to 175-180 with the temporary arrangement. Peterson asked about additional signage. Lund explained that the north side is ok; however, the school will have to order signs for the south side of Highway 213. Phillips asked if one crosswalk would be enough. Lutzke felt two may make it confusing for the kids so they would like to keep the one that the kids have always used. Chief Wickstrum explained that he had the following concerns: 1. He is very concerned that kids will exit the vehicles on the traffic side rather than the curb side. 2. Chief Wickstrum was concerned with the buses making the turn onto S. Maple Street and suggested that they make that a No Parking area during school hours area. 3. Chief Wickstrum was worried about the parking on Highway 213 and suggested that they make it No Parking from S. Maple Street to Clark Street. Lund explained that there is 21 feet from the curb to the center line on Highway 213. The bus will use 8 feet of the space, leaving 13 feet for the driving lane. Stuvengen explained that there will not be that much room in the winter time due to snow plowing. Lund explained that he will work with the village to keep the parking lanes clear. Lund also explained that they will have to keep the terrace areas cleaned so the kids can access the buses. Stuvengen asked if there was a contingency plan in the event of an emergency such as fire or a water main break. Lutzke explained that they have discussed a contingency plan. Phillips asked if the school has considered using W. Church Street near the park for a loading and unloading area for the buses. Lutzke explained that many parents do that now. Lutzke further explained that the school has to have visual contact with the students to make sure they all get picked up. Lutzke felt being directly in front of the school would be best. Lutzke then explained that many parents use that W. Church Street section now, and continue to do so as they cannot force parents to use the loading and unloading zone. Lund explained that the parking areas will not be available during construction. The school is requesting that 25 stalls be set aside for the elementary teachers to park at. Lutzke explained that there is a small parking area that will remain open that could accommodate approximately 15 vehicles. Schindler asked how many construction workers would park in the area. Tom Pertzborn from JP Cullen explained that they could have 50-100 employee vehicles. Discussion held on having them park in the field behind the school. Discussion also held on shuttling them from the former Burtness facility at 303 E. Beloit Street. Schindler also asked if the construction entrances will be marked. Pertzborn explained that they would be marked. Chief Wickstrum suggested the school and the village have another meeting in October to review how things are going and discuss improvements needed, if any. Motion by Fullmer, seconded by Phillips to approve the temporary parking arrangements with Parkview to accommodate the construction at the elementary school. Motion carried. Parkview’s Request for use of Purdy Park during Construction. Lund explained that the school would need to use the 25 stalls adjacent to the large pavilion for teacher parking. Lutzke explained that there is additional room up by the football field for students to park at. Lund explained that the school is requesting permission to use the playground at Purdy Park for recess for the students, as the current playground will be fenced for the construction. Schindler asked if the construction employees would be around the park on their breaks. Pertzborn from JP Cullen explained that they will have trailers on the grounds for the employees to use for their breaks, and that they will not be near the playground. Chief Wickstrum explained his concern that the general public could be using the park at the same time as the students having recess. Lutzke explained that the kids will be supervised and the employees will have radios to use if they need assistance. Chief Wickstrum explained that he is not concerned with the residents that take their kids to the park, rather he is concerned with some of the more undesirable people that hang out in the pavilion. Chief Wickstrum would like the school to have exclusive use of the park, so they can tell people that they cannot be there. Lutzke explained that that would be a good idea; however, the school would be ok with residents that bring their younger children down to play on the equipment. Lund explained that the school would be responsible for any damage to the playground equipment and would do monthly maintenance checks on the equipment. Stuvengen explained that the shelter house (restroom building) would have the water disconnected around the 15th of October. Lutzke explained that they would not be using the shelter house. Motion by Schmidt, seconded by Phillips to grant exclusive use of Purdy Park to the Parkview School District for parking and use of the playground Monday through Friday from 8:00 a.m. to 3:00 p.m. during school hours. Motion carried. Budget Transfer. Motion by Schmidt, seconded by Rucker to approve a $3,000.00 budget transfer from Contingency to Library Repairs. Motion carried. Improvements to the Village Website. Chynna Haas, Parkview graduate, was present to explain that she would like to do improvements to the website to make it more desirable and usable. Discussion held on the Site Vision, Site Design, and Site Technology. Motion by Phillips, seconded by Schindler to hire Chynna Haas to work with the village to revamp the Village Website. Motion carried. Property Clean up. Greg Klemko was present to update the board on the status of property clean up in the Village. Klemko provided the board with a spreadsheet that was reviewed. Klemko will continue to work with the residents needing clean up, some will be issued citations with a mandatory court appearance. No action was taken. Bids for Seal Coating the Tennis Courts and Volleyball Court. Stuvengen provided two bids. Discussion held on the public works department using the sewer machine on the volleyball court sides to remove what is peeling off. That would make the bids more within the budget. Motion by Rucker, seconded by Schindler to accept the bid from Fahrner Asphalt Sealers for the tennis courts for $9,382.32. Motion carried. DEPARTMENT HEAD AND PRESIDENTS REPORT Motion by Rucker, seconded by Schmidt to approve the Department Head and Presidents Reports. Motion carried. TREASURER REPORTS Motion by Peterson, seconded by Rucker to approve the Treasurer Reports. Motion carried. VOUCHERS Motion by Fullmer, seconded by Schmidt to approve the following vouchers: $34,516.12 for General Fund (including $15,000.00 to the Library), $19,483.95 for the Sewer Utility (including $14,871.19 to the Village) and $54,050.87 for the Water Utility (including $43,668.70 to the Sewer Utility). Motion carried. ADJOURN Motion by Fullmer, seconded by Schmidt to adjourn at 9:22 p.m. Motion carried. Submitted by, David Olsen Village President Sherri Waege Village Clerk


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